Executive Administrative Assistant, Energy Futures Lab



About the Energy Futures Lab:

The Energy Futures Lab (EFL) is an Alberta-based coalition of innovators and leading organizations working together to advance solutions aligned with our 2050 vision for Canada's energy future. Operating as an independent initiative of The Natural Step Canada, the EFL was created in 2015 as a response to harmful polarization on energy issues, which landed Alberta’s energy system at the centre of a complex, fragmented and divisive debate. As a social innovation lab, we address these issues by collaborating across traditional, organizational and sectoral boundaries.

About the Natural Step Canada:

The Natural Step Canada is a national charity with over 25 years of experience advancing science, innovation and strategic leadership to foster 'a strong and inclusive economy that thrives within nature’s limits'. We engage thought leaders from industry, government, academia and civil society through solution-focused labs, pacts, leadership coalitions and expert networks including the Energy Futures Lab (EFL), the Canada Plastics Pact (CPP), and Circular Economy Leadership Canada (CELC). We carry out this work in close partnership with the Smart Prosperity Institute (SPI), an Ottawa-based think tank and research network. To learn more go to www.naturalstep.ca.

About the position:

We are seeking a professional with a strong work ethic and a proven track record of performing in time sensitive situations within a dynamic environment.  The Executive Administrative Assistant will play a key role in supporting the Energy Futures Lab through proactive and responsive senior administrative support ensuring the needs of our Managing Director and team are anticipated and met. These needs include, but are not limited to:  

  • Direct administrative and logistical support for the Lab’s Managing Director
  • Coordinating and scheduling meetings and workshops in a complex, evolving environment
  • Planning, preparing and executing logistical support for online workshops/events, and managing logistical needs for in-person workshops and events
  • Maintaining a record of the Lab’s activities and network engagement
  • Entering data into a number of different programs in support of daily tracking, measuring progress, and task/workload management across the organization
  • Contributing to fundraising efforts, including proposal writing, tracking, and reporting
  • Supporting the EFL Team as new needs emerge

The ideal candidate

This full-time, flexible position requires a proactive, self-motivated professional whose willingness to learn and dive in lets them thrive in a dynamic and fast-changing environment. Strong orientation to details, fluency with the Google Suite and Zoom, and exceptional interpersonal skills are considered a must. The Energy Futures Lab also fosters a unique workplace culture and we are looking for someone who values being part of a team focused on creating lasting and meaningful change. The ideal candidate has 7-10 years of experience in this type of role, while recognizing transferable skills from similar roles. They will also have strong experience with programs like Wrike, Eventbrite, and SurveyMonkey, and are able to conduct work in a timely manner.

The EFL team works remotely, with the Managing Director operating in Pacific Time. It is considered an asset to be highly available and effective for working within and across Mountain and Pacific Time Zones.

To apply for this position:

We encourage interested applicants to familiarize themselves with the Energy Futures Lab Vision and MissionFellowship and Innovation Challenges

To apply for this position, please submit your resume and cover letter by Monday, August 15, 2022.